DASHBOARD
Welcome
Work order activity
Due work orders by type · 7 days back, 7 aheadStatus breakdown
All work orders in scopeNeeds attention
Overdue and high-priority open workUpcoming PPM
Next 7 daysTeam today
By department
Open, overdue and completion rateRecent work orders
Latest by due datePick a category, search/filter, then click any row to open full details.
ASSET REGISTER
| Asset tag | Description | Service line | Type | Building | Location | Status |
|---|
Face-ID attendance. Employees enroll their face once, then clock in/out — verified by face match and GPS location.
Reusable job plans — a named checklist of tasks (each with an optional duration). Each plan gets a unique number and can be attached to a PPM so the same task list is applied to every asset on that schedule.
JOB PLAN LIBRARY
| Number | Name | Category | Tasks | Est. duration | Used in PPM |
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INVENTORY MATRIX
| Item Name | Code | Category | Department | Min | Location | Unit price | Total value | Stock | Quantity |
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ADD CRITICAL SPARE PART
ALL WORK ORDERS
| WO # | Title | Type | Status | Priority | Department | Assignee | Due | Actions |
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EMPLOYEE DIRECTORY
| Name | Code | Department | Title | Phone | Workload |
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🔒 TWO-FACTOR AUTHENTICATION
✍ DIGITAL SIGNATURE
CREATE TEAM
◐ FACILITY WORK ANALYSIS
Track work progress per zone, department and building. Each department records its systems/assets and % complete; the donut shows every department as a ring, and the cards break down building progress and open tracker work orders per zone.
PPM MASTER PLAN
Every planned maintenance occurrence for the year on one grid — by week or by month, grouped by zone and building. Schedules without an asset are placed by their building and zone. Export a fully formatted workbook with the register, trend charts and breakdowns.
MASTER PLAN GRID
⟲ PM TRACKER
Track weekly preventive-maintenance progress by zone and department. Import an Excel file (or add manually) — re-importing the same PM number updates its status (e.g. Pending → Completed). Week 32 = 01–07 Aug.
⭐ PRIORITY MANAGEMENT
Priority category
Progress donut
Buildings
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WORK ORDERS BY STATUS
PENDING0
ACTIVE0
COMPLETED0
ASSETS IN BUILDING
| Asset | Code | Category | Zone | Location | Status | PPM |
|---|
All preventive maintenance schedules with their next due dates and job task checklists. Each asset can have multiple frequencies — the next-due date for each rotates automatically (e.g. a monthly, semi-annual and annual schedule on the same asset are all tracked independently).
SCHEDULES BY NEXT DUE DATE
| Asset(s) | Building | Frequency | Description | Tasks | Next Due | Status |
|---|
BY ZONE
| Zone | Due | Done | Pend | Progress | % |
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BY BUILDING
| Building | Due | Done | Pend | Progress | % |
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BY SERVICE LINE
| Service line | Due | Done | Pend | Progress | % |
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BY PPM TYPE
| Frequency | Due | Done | Pend | Progress | % |
|---|
PPM TYPE SHARE
WEEKLY TREND — COMPLETED VS PENDING
ZONE TREND — COMPLETION % BY WEEK
BUILDING TREND — COMPLETION % BY WEEK
Create a preventive maintenance schedule covering one or more assets. Pick a building, filter the assets, tick the ones to include, then set the frequency and tasks. A single PPM can cover several assets — their tags are recorded in the schedule.
1 · SELECT BUILDING & FILTER ASSETS
| Asset tag | Description | Type | Location code | Area | PPM status |
|---|
2 · START DATE
All frequencies below count from this date. Example: start Sat 18th → the Monthly track recurs every month from the 18th, and the Semi-Annual track lands on the 6-month mark — each with its own job plan.
3 · FREQUENCY TRACKS
Add one row per frequency. Each frequency gets its own job plan (task checklist). One PPM schedule is created per frequency, per selected asset — all sharing the same start date.
4 · REVIEW & CREATE
Third-party companies working in the facility. Each company keeps its own staff, tools, certifications, assigned assets and its own PPM schedule — kept entirely separate from the internal preventive maintenance programme.
Your private schedule of work and reminders. Only you can see these — unless you assign one to a colleague, in which case they see it too and receive a notification. Schedule anything for any day and time, set a location and type, attach a file or photo, and link an asset.
Reliability and maintenance KPIs computed live from each asset's work orders. Failures are counted from Reactive and Corrective work orders. For the most accurate figures, fill in the Failure / Response times on work orders and the Repaired / Restored times when closing them (otherwise creation and completion dates are used).
RELIABILITY TREND — 6 MONTHS
FAILURES & BREAKDOWN TIME
PER-ASSET RELIABILITY
| Asset | Failures | MTTR | Resp. | MTRS | MTBF | MTTF |
|---|
DEFINITIONS & FORMULAS
Select the data sets to combine, then generate a styled PDF.
Each company is an isolated tenant. Users in one company can only see their own company's assets, work orders, parts and all other data. Only you (superadmin) can see across companies and create new ones.
COMPANIES / TENANTS
| Company | Code | Contact | Users | Assets | Status | Actions |
|---|
Every deleted record is logged here — who removed it and when. Visible to company admins, project managers and help desk.
Create and manage user accounts. Passwords are encrypted (bcrypt). As superadmin you create users for any company; company admins manage only their own company's users.
USER ACCOUNTS
| Username | Name | Company | Role | Access | Edit rights | 2FA | Actions |
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